Remote online notarization sessions rely on clear, continuous audio and video recordings to document the act, confirm identity checks, and demonstrate compliance.
What gets recorded during a RON session
RON platforms capture the full audio and video feed from the start of the session through completion of the notarial act. This recording protects both the notary and the signer by creating a verifiable record of identity checks, signer intent, and the moment the notarization is performed.
Redundant storage protects your records
Session recordings are stored in two places:
- On the notary's computer. A local copy gives you immediate access for follow-up or quick reference.
- In a cloud backup. The cloud copy adds redundancy and reduces the risk of data loss if a device is damaged, misplaced, or offline.
Keeping both locations in sync ensures you still have a trusted record even if one storage location fails.
Always confirm the recording saved correctly
Technology issues can happen during any online session. After each appointment, it is always important to double-check that the recording was saved successfully in both the local and cloud locations. Ultimately, it is up to the notary to confirm the files are present and accessible before closing out the transaction.