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Tags: Rules & Regulations

Tags: Rules & Regulations

Texas online notary applicants must already hold an active Texas notary commission. The online notary application is submitted electronically through the Texas Secretary of State's online commissioning system, and the application fee is paid during the application flow. This pag…

Create a code such as THANKYOU10 for 10% off an appointment, and let customers enter a separate referral-card ID such as GND-001. The discount appears on the invoice; the referral ID helps you find and thank the customer who made the referral. Before you start Set up your servic…

Create an additional booking link when a referral partner or selected group of customers needs a different service selection or price. Each link has its own address, while your main public booking page keeps its standard settings. Additional links are unlisted : customers reach…

Let the appointment's date and start time determine whether a same-day, evening, or weekend charge belongs in the booking quote. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing, and the charge catalog. Assign charges…

Your booking form connects what you offer with when you are available and what clients need to provide. Use the Booking workspace to configure the form, test a draft, and share a public or partner booking address. Clients then choose a service and time, provide their details, an…

Maintain policies in one place and apply them to the services that need them. Customers review the applicable policies during booking and must accept them before scheduling. Create and assign a policy 1. Open Policies from your booking-form settings and select Add policy . 2. En…

Choose the rules your business needs, show customers the applicable terms before they book, and document what happens at the appointment. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing, and the charge catalog. Assign…

You have named the charge “Evening Service – 6 PM or Later” and want the automatic rule to match that wording and time. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing, and the charge catalog. Assign charges through S…

You want waiting time assessed during the appointment: $15 for each completed 15-minute block if the appointment proceeds, with no additional waiting charge for a no-show. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel prici…

You want Saturday and Sunday appointments to carry a $40 surcharge per appointment, replacing an earlier $20 amount. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing, and the charge catalog. Assign charges through Serv…

Add questions to an individual service so customers can tell you what they need in the Who & what step of your booking form. Their answers are saved with the appointment for you to review. Set up your questions 1. Open Client information → Questions & signer roles. 2. Select Edi…

Automatically add a holiday charge when an appointment falls on a supported U.S. federal holiday. Decide whether shifted observance dates should also qualify. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing, and the c…

Create a booking page that lets clients choose a service, select an available time, provide their details, and review the appointment before confirming. Start in the Booking workspace and configure the settings below. Open the Booking workspace Log in, open Menu , search for Boo…

Use a percentage for a customer-selected add-on, a date-based surcharge, or a deferred cancellation/no-show charge. Choose the application rule separately from the rate. Current workspace: Open Manage booking form → Pricing & payments → Fee rules for shared rates, travel pricing…

RON Clickable-field Templates let you store a PDF together with its clickable-field layout—signature fields, name fields, dates, initials, and notary seal positions—so you can drop the same document into future appointments without placing clickable-fields from scratch. Create a…

Guided Workspace Setup is an optional assistant that prepares a configuration plan from your online profile and business notes. Use it to review suggested appointment types and settings for Business Suite and your journal. Start with your business information 1. Sign in and open…

To help notaries get up and running quickly, NotaryCentral provides three Quick Setup checklists. These interactive wizards guide you through setting up your digital credentials, customizing journal fields, and configuring booking preferences. Business Suite Quick Setup (/search…

You can return to Business Suite Quick Setup after configuring part of your account. The checklist uses saved workspace and booking preferences, supported step progress, and existing settings to determine which steps remain. Open your checklist again Sign in to the same account…

Workspace owners and admins can require multi-factor authentication for shared workspace access. This policy adds account verification to the workspace's membership and subscription requirements. Prepare your account first Open Security settings and set up an authenticator app f…

Use Team Workspace settings to control how many seats your organization has for Business Suite and Journal access, then assign those subscriptions to the right teammates. 1) Open Team Workspace Settings After logging in, open: - Direct URL: https://app.notarycentral.org/search/s…

Your journal holds the details of your notarial work. Vault protection helps you keep those contents encrypted and gives you control over unlocking them. Use it as an individual notary or alongside your team—each notary keeps their own journal keys and passphrase. How Vault prot…

You want to choose which customers receive a friends-and-family percentage discount or a fully complimentary appointment. Apply these discounts manually in Edit Invoice. For a reusable code that customers can enter online and staff can apply to manual bookings, follow Promo Code…

Use these examples when you want to assess waiting time yourself, discount a selected customer's invoice, or charge for weekend and evening appointments. Find your scenario | Your question | What to use | Detailed walkthrough | | --- | --- | --- | | “How do I hide my $15-per-15-…

Maintain clean records and professional billing by updating scheduled bookings, managing custom metadata fields, logging job expenses, writing session notes, and sending itemized invoices to clients. 1. Updating Scheduled Bookings (/appointments/\[id\]/edit) To update the baseli…

If another notary or colleague referred you to NotaryCentral, you can easily set who your referrer was during initial account onboarding or update your referral information in account settings. Quick link: Set Your Referrer Information Track customers who refer bookings to your…

RON Credits let you prepay NotaryCentral Remote Online Notarization platform fees. One credit equals $1 USD. Credits change how you pay those fees; the room fee is $1.50 during the 15-signing Business Suite trial or with a paid subscription; $2.50 after the trial without subscri…

← All vault guides Follow these steps using your workspace owner or admin account. Coordinate the handoffs with each notary and the external custodian. First, agree on shared access and responsibilities with the other roles. Before you start: you need an active workspace owner o…

← All vault guides Follow this path if you manage the external custodian's integration. You retain the complete source record, encrypt the assigned notary's copy and operate the service that saves finalized PDFs. Workspace admins approve access; each notary controls their own jo…

← All vault guides For entries you create yourself, start with the Vault protection overview. Use Journal → More → My Vault keys to turn protection on or off and review key names and registration dates. After account verification, choose Open secure setup to create a key. Workin…

In the company-managed journal workflow, your organization retains historical signer data and assets. NotaryCentral manages permitted journal metadata, personal finalization, signed evidence and an independently stored encrypted notary copy. Your worker verifies the matching his…

This guide is for the developers and IT staff connecting your company’s system to NotaryCentral. After setup, the notary chooses Finalize selected and your system saves the complete journal PDF automatically. Your company keeps the signer details and the PDFs. Before you start:…

Choose to email a receipt automatically when saved payments fully cover an appointment's invoice. Partial payments wait until the final payment is recorded, and later edits do not repeatedly email the customer. Part of Payments and Receipts. Automatic emails attach receipt.pdf ,…

Use these guides to save payment details once, choose when to email customer receipts, and keep a clear record when money has been returned through an outside payment processor. Choose a guide | Guide | What you will learn | | --- | --- | | Carry Saved Payment Details into Recei…

Use Send Receipt on web or mobile to email a receipt directly through NotaryCentral. Review the PDF attachment, choose the recipients, and customize the message before sending. The email is linked to the appointment's history. Part of Payments and Receipts. Open Send Receipt You…

Save who paid, how they paid, and the processor's transaction reference alongside the payment amount and date. NotaryCentral carries those details into the appointment receipt so you can review them instead of entering them twice. Part of Payments and Receipts. Record the paymen…

When you correct or remove a saved payment, NotaryCentral recalculates the appointment's balance and Paid status. An invoice that was previously paid returns to an unpaid state if the remaining payments no longer cover its charges. Part of Payments and Receipts. Review Billing O…

Record a refund already issued through Chase POS or another payment processor without replacing the original payment. Save the refund's amount, date, reason, processor, and reference, then review the resulting balance and customer documents. Part of Payments and Receipts. Return…

Embed the NotaryCentral booking calendar on your website. Customers choose services and appointments on your page, open secure hosted checkout in the full browser window when payment is required, and return to your website for confirmation. Stripe-hosted Checkout must open outsi…

Keep your signing packet organized without leaving the signing room. Split one PDF into separate documents, or merge related files into one. Existing fields and signer assignments follow their pages. Organize the packet around your appointment - Separate documents that need diff…

Create, import, and assign non-RON appointments You can manually create non-RON appointments: open Create appointment, complete the service, time, address, and payment sections, and save. Leave Remote online notarization off for an in-person appointment. Manual creation does not…

Configure your NotaryCentral account to automate your workflow. Set up your business profile, customize public-facing scheduling pages, design custom billing templates, manage business addresses, and invite team members. Business Profile & Settings Your primary business informat…

Follow Jane, the demonstration notary, and John, the signer, through a practice remote notarization in NotaryCentral. Video walkthrough Open the walkthrough on YouTube What you will see 1. Prepare the session and add the signer. 2. Place signature and notarial seal fields on the…

Use Settings → Notification Center to send appointment notifications to the inbox you monitor. Your notification email is separate from your login email and the contact email in My Business Info. Change your notification email 1. Open Settings and select the edit pencil beside N…

Open Settings → Notification Center to choose your notification email, reminder timing, and delivery channels. You can configure personal reminders and participant reminders from the same screen. Need broader setup context? Start with the Getting Started guide. Choose where your…

NotaryCentral can automatically thank customers and invite them to leave an honest Google review after a successful appointment. Open Settings → Email templates → Appointment completed — Thank-you & Google review to configure the message for both in-person and remote online…

Use the sample notarized document tool to notarize a PDF and download a valid electronic signature exemplar (examplar) for Secretary of State (SOS) RON registration, or for non-production previews and workflow validation. Direct Tool Link: https://app.notarycentral.org/sample-no…

Open an appointment in Signings to document what happened and apply its saved policies and rates. Workflow milestones retain history separately from the appointment's primary status. Use the actions in order | Action | What to record | | --- | --- | | Record notary departure | W…

Document customer lateness, stop the waiting period when the customer is ready, and keep waiting fees separate from no-show assessments. For the exact $15-per-completed-15-minutes setup, follow Keep Waiting Time Off the Booking Form. It explains why Customer selects remains publ…

This guide is for a WordPress site that will host the RON customer signing experience . Your signer opens a normal NotaryCentral invitation, lands on a page on your WordPress domain, and completes the NotaryCentral flow inside that page. For the platform-independent explanation,…

Law firms, real estate settlement companies, and title agencies regularly face an uncomfortable dilemma: when an in-house paralegal or closing agent leaves your office, who keeps their notary journal? Under state law, a notary journal is the personal property of the commissioned…

NotaryCentral uses Stripe Connect to send eligible remote online notarization (RON) and invoice payments to your bank account. Setup begins in NotaryCentral, continues on Stripe's secure hosted form, and returns you to NotaryCentral when you finish. What Stripe Connect does in N…

Flat travel fees add one set price to a customer's mobile booking based on driving distance. You choose the price for each 10-mile band and the farthest distance you want priced automatically. The travel/service fee stays separate from your notarial fee per act. 1. Set your star…

The Signing Defaults screen allows notaries to set standard preferences for newly created appointments. By configuring default fees, durations, and checklist tracking, you reduce setup overhead for each new signing. Signing Defaults Settings (/search/settings/signing-defaults) F…

NotaryCentral lets you require Knowledge-Based Authentication (KBA) by default for Remote Online Notarization (RON) participants, even when your commissioning state does not require it. You can still turn KBA on or off for an individual participant when state law allows. Turn on…

AI coding assistants are only as good as the evidence they can read. Unstructured console output, multi-gigabyte log files, and ambiguous messages force agents to guess—which turns a five-minute reproduction into an afternoon of thrashing. Structured, filterable logging changes…

An exemplar (often referred to or spelled as an "examplar") is an official sample notarized document containing your drawn electronic signature, official electronic notary seal, and digital certificate provider information required by the Secretary of State (SOS) when registerin…

This page is a practical submission checklist, not legal advice. Confirm current filing requirements with New York before submitting. Submission artifacts | Artifact | Official source | | --- | --- | | Application for remote online notary authorization | Submitted through the st…

Use this walkthrough to create and submit the exemplar New York requests, apply for remote online notary authority, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Complete walkthrough | Step | What to do | Link | | --- | --- | --- | | 1 | Se…

If you are asking "When will my RON access be activated?", the answer is: all RON access requests are processed as quickly as possible, and you should expect an update within 7 days. After you request Remote Online Notarization (RON) access, NotaryCentral reviews your request as…

Yes. NotaryCentral can do credential analysis for someone outside the US. If you are asking "can notary central do credential analysis for someone outside the US?", "can NotaryCentral verify a foreign passport?", or "does credential analysis work for international signers?", the…

Use this Washington, DC walkthrough to bring the key parts of your remote online notarization workflow together: your current authority, the exemplar the District requests, your NotaryCentral workspace, and the correct certificate for the notarial act. Washington, DC is the Dist…

If you host the embedded signing experience on your own domain (e.g. via an iframe), you can customize the top header bar so it displays your official business name instead of "NotaryCentral". Quick link: Configure Business Name in Profile Settings Why the header displays your b…

NotaryCentral provides full white-label capabilities for your signing workflow. You can replace default NotaryCentral header branding, display your own corporate name on embedded iframe signing pages, upload custom logos, and route public signing links through your own domain. O…

Remote Online Notarization (RON) state regulations and identity assurance frameworks require strict safeguards around identity proofing. NotaryCentral enforces automated attempt policies for Knowledge-Based Authentication (KBA) and Government ID Verification with Biometrics (Doc…

The Remote Online Notarization (RON) Completion Certificate is an official, tamper-evident audit record generated by NotaryCentral following a remote notarization session. It serves as cryptographic proof of document integrity, signer identity verification, and notarial act exec…

Schedule a 30-minute call for onboarding, platform questions, or future roadmap feedback. Quick link: Schedule a 30-minute call How to schedule a call To schedule a call to have your questions answered: 1. Visit the scheduling link: Schedule a 30-minute call. 2. Choose a suitabl…

Yes, it is possible to add photocopies, scans, or photographs of previously notarized documents and physical log entries to NotaryCentral to keep all your physical and digital notarial records in one secure location. Direct Tool Link: https://app.notarycentral.org/journal/add-pa…

Consolidate your notarial business operations by recording your traditional, physical paper-based notarizations inside NotaryCentral. You can attach photocopies, scans, or photographs of previously notarized documents and physical log entries to keep all records in one place. Di…

California law permits notaries public to maintain electronic journals, but surrendering journal records to county clerks—such as the Los Angeles County Registrar-Recorder/County Clerk (RR/CC)—requires strict adherence to state standards. This guide details how NotaryCentral's e…

Arizona commissioned notaries can add electronic or remote online notarization authority by submitting the Secretary of State's online Electronic/Remote Notary Request, providing vendor and technology details, then printing, signing, and returning the follow-up E-Notary/RON Requ…

The basic prerequisite is that you must already be a commissioned Arizona notary. After that, submit the Arizona Electronic/Remote Notary Request, return the signed E-Notary/RON Request form, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Co…

New Jersey commissioned notaries can add remote or electronic notarization authority by submitting a one-time online notification through the New Jersey Notary Public Application portal. The state does not require a separate RON commission, paper application, uploaded sample doc…

The basic prerequisite is that you must already be a commissioned New Jersey notary. After that, update your commission record through the state portal for remote or electronic notarization, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Com…

Ontario does not currently permit remote or virtual notarization under the Notaries Act, so there is no RON application, registration, sample document, vendor filing, or remote notarization submission process. Remote commissioning of affidavits and declarations is different: eli…

Ontario remote service workflows start with a key distinction: remote notarization is not currently permitted, while remote commissioning of affidavits and declarations may be allowed when Ontario Regulation 431/20 conditions are met. Use this walkthrough to route Ontario reques…

South Dakota does not issue a separate RON license or require a separate RON exam. A commissioned notary adds electronic or remote notarization capability by notifying the Secretary of State on the prescribed notary application or change form, attaching an electronic seal image,…

South Dakota notaries add electronic or remote notarization capability through the Secretary of State's notary forms. Start with an active commission or commission application, file the e-notary services materials, set up your NotaryCentral workspace, practice the RON flow, and…

Michigan does not issue a separate RON commission. Your active Michigan notary commission covers electronic and remote notarizations after you notify the Secretary of State, identify an approved system, and provide proof that you are onboarded with that platform. This page is a…

Michigan does not issue a separate RON commission. Start with an active Michigan notary commission, notify the state that you will use an approved electronic or remote notarization system, then set up your NotaryCentral workspace and practice before your first live RON. Complete…

Oregon remote online notarization applicants should already hold an active Oregon notary commission and prepare their remote notarization technology materials before submitting notice materials to the state. This page is a practical submission checklist, not legal advice. Confir…

The basic prerequisite is that you must already be a commissioned Oregon notary. After that, use this walkthrough to apply for remote online notary authority, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Complete walkthrough | Step | What…

Quick link: Digital Notary Certificates, Seal & Stamp for Virginia Virginia electronic notary applicants must already hold an active Virginia notary commission. Prepare your commission details, contact information, technology description, digital certificate, and electronic nota…

The basic prerequisite is that you must already be a commissioned Virginia notary. After that, use this walkthrough to apply for electronic notary authority, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Complete walkthrough | Step | What t…

The Use clear background option controls only the background of the generated notary seal image. Turn it on when you want the seal artwork to sit directly on top of the document without a white rectangle behind it. Open in app: https://app.notarycentral.org/search/settings/get-n…

Florida remote online notary applicants must already be Florida notaries before registering as online notaries. Prepare the required application package, education certificate, insurance proof, RON provider proof, and registration fee before submitting to the Florida Department…

The basic prerequisite is that you must already be a commissioned Florida notary. After that, use this walkthrough to apply for remote online notary authority, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Complete walkthrough | Step | What…

The basic prerequisite is that you must already be a commissioned Texas notary. After that, use this walkthrough to apply for remote online notary authority, set up your NotaryCentral workspace, practice the RON flow, and complete a live RON. Complete walkthrough | Step | What t…

_Last updated June 26, 2026_

_Last updated June 26, 2026_

Track and update active state notary commissions, upload stamp/seal certificates, audit profile edits, and manage your default commission settings inside NotaryCentral. 1. Commission Directory (/search/commission) Keep your state notary commissions organized: - Active Commission…

How to get a digital certificate, obtain a digital certificate, or set up your digital notary credentials (certificate, seal, and stamp) in one workflow. Digital certificate - Buy in minutes (except where state rules require an external provider). - Issued after verified notary…

The Platform Fee Report gives you a friendly way to review the RON platform fees your account is currently incurring for the date range you choose. What the report shows The Platform Fee Report shows Remote Online Notarization (RON) platform fee activity for a selected date rang…

This guide is for Virginia law firm partners and administrators evaluating NotaryCentral for multi-notary journal operations and compliance tracking. It focuses on notarization recordkeeping obligations that begin July 1, 2026, and maps those requirements to how teams can operat…

This page is the source of truth for cancellation questions. Quick answer - If you are on a free trial only and have not started a paid subscription , there is nothing to cancel . - A free trial is not a subscription . - You can only cancel if you currently have an active paid s…

Yes—you can run RON appointments in NotaryCentral without charging your client directly. You have two setup options, and both are controlled in your settings. Option 1: Do not charge the client (recommended if you want no signer payment flow) If you are not looking to charge you…

Once an appointment is registered, notaries can log additional details, track compliance, and manage the booking status through dedicated action screens. 1. Adding Mileage (/appointments/\[id\]/add-mileage) Track travel expenses for mobile notary jobs: - Save trips — Enter origi…

Maintain operational transparency and audit-ready compliance by previewing outgoing email communication, organizing job expenses, reviewing finalized customer invoices, and checking automated electronic journal entries. 1. Previewing Outgoing Emails (/appointments/\[id\]/email-p…

Maintain full operational and financial control over your signings. NotaryCentral integrates billing configuration, payment records, real-time profit tracking, and compliant Remote Online Notarization (RON) portals into one seamless dashboard. 1. Billing and Payments Administrat…

Access all organizational, scheduling, security, and offline journal utilities. NotaryCentral coordinates dynamic calendar boards, direct imports, authentication gateways, and local-first e-Journals for offline signers. 1. Scheduling and Filters Organize and parse your signing a…

Maintain absolute compliance and user confidence by leveraging multi-step verification checks, automated session link lifecycle handlers, and tamper-evident PDF dispatch boards. 1. Credential Analysis Orchestration Enforce strict identity guidelines before signers enter the Live…

Orchestrate client relations and transaction records seamlessly inside NotaryCentral using comprehensive client listings, customizable appointment filters, profile editors, and secure repositories for notarized document access. 1. Customers Dashboard (/customers) Keep track of a…

Deliver a polished and responsive client interface with NotaryCentral's dedicated signer layouts. These tools handle empty queries, announce session wraps, and showcase real-time PDF update notifications. 1. Client Status & Fallback Views Provide reassuring context when transact…

Maintain state-compliant notary journals inside NotaryCentral using robust entry editors, automated signature captures, billing integrations, and comprehensive export capabilities. 1. Notary Journal Dashboard (/journal) Access the master repository of all your notarial acts: - C…

NotaryCentral organizes all your bookings into a central Appointments List, and provides a rich Appointment Details page for each record to manage files, checklist items, and remote online notarization (RON) signing sessions. The Appointments List (/appointments) The main Appoin…

Maintain precise compliance records and coordinate with clients by revising travel distances, organizing signing notes, retrieving completed PDFs, updating confirmation statuses, or pausing bookings. 1. Modifying Mileage Entries (/appointments/\[id\]/mileage/\[mileageId\]/edit)…

Establish robust onboarding paths, compliance education programs, and secure identity verification pipelines. NotaryCentral coordinates client signups, state certifications, booking checkouts, and LiveKit credential checks. 1. Offline Journal Management Record and view notarizat…

Maintain seamless workflows in NotaryCentral by using robust utility libraries that handle signer credentials, map local caching key indexes, flag invoiced states, and organize mileage navigation paths. 1. Signer Profile Management ( ) Tracks individual participant metadata and…

Before signers and notaries enter the live remote online notarization (RON) signing room, the documents must be uploaded and configured. This preparation screen ensures that everyone is signing the correct pages and that completion tracking is configured properly. Uploading Docu…

Behind every live Remote Online Notarization session lies a complex orchestration of synchronization states, styling schemas, signing privilege modes, and integrated communications. 1. Document State Synchronization ( ) Tracks real-time changes to the document viewer: - Cleanse…

Access centralized searching, verify subscriptions and usage metrics, register state commissions, audit past client emails, and interact with the state handbook AI assistant inside NotaryCentral. 1. Central Menu & Search Hub (/search) The main navigation panel for advanced busin…

Maintain seamless real-time collaborations by leveraging React Context architectures, unified remote database loaders, and secure telemetry auditing streams. 1. Signing Room Context ( ) Maintains the core, top-level state of the active Remote Online Notarization (RON) session: -…

NotaryCentral’s live signing room depends on several core library modules that manage drawing annotations, caching digital credentials, verifying signatures, and generating the finalized PDF document. 1. Annotations Handler ( ) Manages how tag elements (signatures, stamps, text)…

Maintain detailed records of completed Remote Online Notarization sessions. NotaryCentral integrates automated session video archives, loader hook states, and uncollectable fee logs. 1. Signing Room Data Types ( ) Defines all TypeScript interfaces used across the live signing ro…

A robust live-signing session relies on highly structured state reducers, secure media recorders, and custom email delivery channels. 1. Annotation Sync Reducer ( ) Handles the visual synchronization state of document tags inside the room: - Action Processing — Reducer state mac…

Maintain seamless, compliant customer interactions during remote online notarization sessions using optimized background uploads, witness portal access, and automatic hardware diagnostics. 1. Real-Time Annotation Upload Managers Prevent data loss by managing concurrent document…

NotaryCentral is registered under Canada's Simplified GST/HST rules for digital economy businesses. If you are a Canadian notary and provide your Business Number, NotaryCentral will not collect GST/HST from you on applicable platform charges. What is Simplified GST/HST? Canada's…

At this time, NotaryCentral does not set a total account-level storage cap. We want you to focus on running your notary business, not constantly managing a running storage allowance or worrying about running out of space. Is there a limit on the total data volume I can store wit…

NotaryCentral RON is designed to keep completed notarized documents completely safe and private. Instead of sending sensitive files over email or hosting them on public links, we lock them in a secure digital vault. When an authorized notary or signer needs to view a file, they…

NotaryCentral routes remote signer identity proofing through Stripe Identity. In the standard process, signers complete a single flow that combines checking their government ID with a biometric selfie match. Depending on state rules or specific signing requirements, they may als…

NotaryCentral can support an embedded signer experience so customers open your website while the secure NotaryCentral customer flow runs inside an iframe. Using WordPress? Follow the WordPress setup guide for page editor steps, a ready-to-paste embed snippet, and WordPress-speci…

_Last updated April 05, 2026_

In the signing room’s PDF Editor, notaries can switch between two working modes: Arrange Fields and Fill Fields . These controls are visible only to notaries and clarify field arrangement from field completion. Add, move, resize, or adjust fields, place annotations, and prepare…

In NotaryCentral, registering an appointment starts with the signing form. You’ll move section-by-section through Service , When , Where , Payment , and Follow-up so every appointment is complete and easy to track. If you’re new to the platform, review the Getting Started guide…

When you first access the app, you’ll complete a short Account Setup form. It collects core business and profile details so your workspace is configured correctly from day one. If you want the full onboarding path at a glance, start with the User-Friendly Onboarding hub. !Accoun…

User-friendly onboarding means getting your NotaryCentral account ready without confusion: clear steps, the right links, and quick help when you need it. Start here - Getting Started — complete your account setup details. - Registering an Appointment — create your first appointm…

If you need to record signer ID numbers and do not see that field while creating entries, you can enable it from your journal personalization settings. Turn on the ID number field Open in app: https://app.notarycentral.org/search/settings/journal-personalization 1. Open Journal…

Signature capture uses the same setup flow as thumbprint scanning. If the signature section is missing in your journal entry form, enable the Signature field in Personalize Journal. Turn on the Signature field Open in app: https://app.notarycentral.org/search/settings/journal-pe…

Use the steps below to get thumbprint capture working from start to finish, including charging and turning on the scanner, creating a journal entry, and scanning the thumbprint. NotaryCentral does not sell thumbprint scanner hardware. The SecuGen Unity 20 Bluetooth device is a c…

Notaries host the RON session, so your workstation needs stable audio, video, and bandwidth. Use this checklist to confirm you are ready to notarize on NotaryCentral. Required setup for notaries - Stable internet connection. Plan for reliable broadband or wired internet to avoid…

Signers can join a NotaryCentral session from a phone, tablet, or computer as long as the device supports video and audio. Use this guide to confirm you are ready before your appointment. What you need to get documents notarized - Any device. Phones, tablets, laptops, and deskto…

Witnesses and credible witnesses are not interchangeable. A witness confirms the act of signing, while a credible witness confirms a signer’s identity when the signer lacks acceptable ID. In NotaryCentral, you can record either role by marking a participant as a witness and sele…

Requiring video during ID verification creates a clear, auditable moment where signers actively engage with instructions, present their identification on camera, and respond to knowledge-based authentication (KBA) prompts. That active engagement makes it far easier to detect if…

Stop manually calculating mileage and typing out the same fees over and over. NotaryCentral's Automated Invoices feature streamlines your billing process so you can get paid faster. Mileage Calculation Made Easy Charging for travel is standard, but calculating the distance can b…

Packages are pre-saved sets of document types paired with their usual notarial acts, so each appointment starts with the exact combinations you perform most often. Why Packages Matter When you notarize the same types of signings again and again, rebuilding each document type and…

Connecting your NotaryCentral account with platforms including SigningOrder.com is a simple process that allows you to sync your orders and mark them as paid directly from the Chrome extension. Getting Started Here’s how to connect NotaryCentral with SigningOrder.com or other or…

Independent notaries rely on a few key financial reports to prepare an accurate Schedule C and calculate self-employment tax. While bookkeeping systems offer many options, only four reports are truly essential for tax time. Profit & Loss (Income Statement) The Profit & Loss repo…

Link your Google account to NotaryCentral to sync your calendar and send client emails from your Gmail—no app switching needed. !Google authorization permissions screen Why connect Google? - Send emails from Gmail — confirmations, reminders, and invoices come from your address.…

Support is built into NotaryCentral across web, mobile, and our learning resources. Use the options below to get answers fast, schedule time with the team, or keep learning at your own pace. Start with live chat - Website + mobile app — Open the chat box anytime. - In the app —…

Running a notary business means juggling appointments, mileage, and stacks of receipts. NotaryCentral's Business Health dashboard turns that chaos into clear insights so you always know where you stand. Visuals that make finances clear The dashboard aggregates every signing fee…

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_Last updated August 03, 2025_

**Last updated May 25, 2025**

Virginia released a comprehensive 2025 Virginia Notary Handbook (PDF) that reshapes how notaries track qualifications, continuing obligations, and remote online notarization requirements. Use this guide to digest the highlights, implement the action items that differ from 2024,…

**Last updated April 28, 2025**

**Last updated April 27, 2025**

Last updated April 18, 2025

Last updated April 18, 2025

Last updated April 18, 2025

Use the NotaryCentral Chrome Extension to pull fresh order details from SigningOrder, Snapdocs, or other signing portals, review what changed, and approve what gets written back to NotaryCentral. How the extension works - Open the order or appointment page on SigningOrder.com, S…

_Last updated April 15, 2025_

Enable auto-sending for RON appointment confirmations so every signer receives the right message without extra clicks. What happens when auto-send is enabled When you enable auto-sending RON confirmation emails upon creating an appointment, NotaryCentral sends an email to each s…

Connecting Square to NotaryCentral takes just a few clicks and lets you accept secure online payments without leaving your workspace. Connect Square Go directly to Configure Square Integration — this is the fastest way to connect your Square account. Step-by-step (alternative na…

NotaryCentral offers two payment integrations—Stripe Connect and Square—so you can collect fees in the way that fits your workflow. This guide explains what each option supports and when to use it. Stripe Connect: best for remote online notarizations Stripe Connect links directl…

Remote online notarization sessions rely on clear, continuous audio and video recordings to document the act, confirm identity checks, and demonstrate compliance. What gets recorded during a RON session RON platforms capture the full audio and video feed from the start of the se…

_Last updated March 10, 2025_

NotaryCentral is an all-in-one digital workspace created with active notaries across the United States. It removes the friction of juggling journals, scheduling tools, mileage trackers, and invoicing apps by connecting the entire workflow in one secure platform. Want the fastest…

The modern notary public does far more than simply witness signatures. Today’s notaries are mobile professionals who must manage complex schedules, finances, client communications, and regulatory requirements. To meet these demands, a variety of software platforms have emerged t…

Sync Orders from Other Platforms Notary work often begins with an email from platforms like Snapdocs or SigningOrder. Re-typing all of that information into your app takes time, and when you're juggling calls, scans, and travel it's easy for a request to slip through the cracks.…

Can I Add My Past Paper Journal Entries? Yes. NotaryCentral supports adding your past paper journal entries for safekeeping in one centralized space. This is done through the platform's hybrid digital logbook, where you can log physical notarial acts and attach scans or photocop…

NotaryCentral makes tax season simpler by generating the core reports every independent notary needs for a complete and accurate Schedule C. Essential tax-ready reports Profit & Loss Report — Provides a yearly summary of your total income, deductible expenses, and net profit for…