NotaryCentral for teams
Your notary team, working together
Bring electronic journals, team membership, and appointment coordination into one workspace. Built for the people managing notaries at law firms, title companies, and settlement offices.
One workspace for your team
Invite members, designate admins, and assign product seats.
Individual journals, admin oversight
Each notary records their own acts. Admins review records within the workspace’s journal scope.
Shared appointment coordination
Add Business Suite coverage for shared appointment access and eligible notary assignment.
Journal oversight
Keep individual accountability and a shared view
Support the notaries doing the work and the administrators reviewing it, with clear responsibilities for each.
For workspace owners and admins
- Manage team membership and assign Journal seats.
- View and export journal records within the workspace’s journal scope.
- Include record exports in your team’s review and offboarding procedures.
For each notary
- Use an individual account and assigned Journal seat.
- Create and finalize entries for your own notarial acts.
- Keep responsibility for your records; admin access does not permit recording or signing on your behalf.
Journal access and disclosure must follow applicable state requirements and permissions. Plan exports before removing a member from the workspace.
Explore the electronic journalCoordinate the work around each signing
With workspace Business Suite coverage, owners and admins can review upcoming and completed appointments in their shared workspace scope.
Create or import appointments
Create in-person appointments directly, or import order emails and review the details before approving them.
Assign eligible notaries
Enable Notary assignment in My Team to assign workspace appointments, including non-RON appointments, to active, eligible team notaries.
Review appointment progress
Search and filter shared appointments, then open a record to review its details and workflow status.
For firms with notaries on staff
Law firms
Organize journal oversight for staff notaries handling powers of attorney, estate planning documents, and recurring client notarizations.
Title companies
Coordinate staff notaries and review journal records for your workspace’s closing activity.
Settlement offices
Give administrators a shared view of appointments while each notary maintains their own journal workflow.
Bring your team into a workspace
- Step 1
Create your workspace
Sign up or log in, then open Menu → My Team and choose Create my workspace.
- Step 2
Purchase the product seats you need
Choose Journal seats for notaries recording entries, Business Suite seats for business workflows, or both. Journal-only administration is free; an admin needs a Journal seat only if they also create their own entries.
- Step 3
Invite your team and assign access
Invite each teammate with their own account, assign their product seats, and designate the admins who will manage your workspace.
- Step 4
Agree on your daily workflow
Have each notary create their own entries. Decide who reviews records, handles appointment assignments, and exports records before team members leave.