Articles & Guides
Browse our curated library of compliance guides, product walkthroughs, and expert insights for notaries.
Search our articles
District of Columbia Remote Online Jurat Certificate
Download a clean, fillable District of Columbia short-form jurat PDF for remote online notarization (RON).
district-of-columbiawashington-dcjuratCan NotaryCentral Do Credential Analysis for Someone Outside the US?
Yes. NotaryCentral can perform credential analysis for someone outside the US, including international signers and foreign passports.
credential-analysisidentity-verificationinternational-signersWhen Will My RON Access Be Activated?
All RON access requests are processed as quickly as possible. Expect an update within 7 days after you request Remote Online Notarization access.
ronron-accessremote-online-notarizationSet up additional booking links with custom pricing
Create private NotaryCentral booking links for partners or selected customers, choose the services offered, and customize prices, travel charges, and payment settings.
Updated 10/21/20265 min readbookingschedulingpricingAutomatically Email Receipts for Fully Paid Invoices
Enable optional receipt emails when saved payments cover an invoice, avoid duplicate sends, and use delivery status and manual resend controls.
Updated 10/20/20267 min readpaymentsbillingreceiptsPayments and Receipts
Review balances at a glance, track receipt emails, and send updated payment and refund records in NotaryCentral.
Updated 10/20/20263 min readpaymentsbillingreceiptsSend Receipt Emails with a PDF Attachment
Email a receipt PDF with editable recipients and a reusable message, then check the send time and recipient on Payments or in appointment email history.
Updated 10/20/20266 min readpaymentsbillingreceiptsCarry Saved Payment Details into Receipts
Save payer, payment method, processor, and transaction details with an appointment payment, then use them on a receipt without entering them twice.
Updated 10/20/20265 min readpaymentsbillingreceiptsCorrect Payment Entries and Check Paid Status
Correct or remove an appointment payment entry and check that the Paid badge and outstanding balance reflect the saved payments.
Updated 10/20/20264 min readpaymentsbillingcorrectionsRecording Full and Partial Refunds
Record an external refund in NotaryCentral, keep the original payment, link waived charges, and show the correct net amount on a confirmation or receipt.
Updated 10/20/20265 min readpaymentsbillingrefundsEmbed the NotaryCentral Booking Portal
Learn how to embed the appointment booking and calendar flow directly on your own website, configure Taskbox settings, and set up the integration.
Updated 10/20/20264 min readbookingcalendarembedSplit and Merge PDFs in Your Signing Room
Organize signing-room PDFs into separate documents or combine selected files, with page previews, document purposes, and fields that follow their pages.
Updated 10/18/20264 min readrondocumentsGetting started with booking forms
Set up your NotaryCentral booking link, availability, locations, and services, then see how a customer requests an appointment slot.
Updated 10/15/20263 min readbookingschedulinggetting-startedTeam appointments and admin visibility
Create and import in-person appointments, assign workspace notaries, and understand which records an admin can see.
Updated 10/15/20263 min readappointmentsteamworkspaceNotaryCentral Settings, Scheduling, and Profile Configuration
A comprehensive guide to managing your business settings, online booking, custom domains, spoken scripts, templates, and integration preferences.
Updated 10/14/20264 min readsettingsprofileschedulingNotaryCentral Remote Online Notarization Video Walkthrough
Watch a practice RON session from preparation and signer consent to signing, sealing, and downloading the document.
Updated 10/14/20261 min readdemovideowalkthroughNotification Center: Change Your Appointment Notification Email
Choose where appointment notifications go without changing your login, and manage email reminders, mobile push alerts, witness alerts, and confirmations.
Updated 10/14/20264 min readnotificationsemailappointmentConfiguring Appointment Reminders
Learn how to configure personal and signer appointment reminders with clear timing and delivery channels in NotaryCentral.
Updated 10/14/20262 min readuser-friendlyease-of-usefast-onboardingHow to Set Up Automatic Google Review Requests
Configure thank-you emails after completed appointments in NotaryCentral, add your Google review link or QR code, choose recipients, and check delivery history.
Updated 10/13/20266 min readuser-friendlyease-of-usefast-onboardingBooking Policies and Charge Rules: Setup Guides
Set up booking policies, percentage fees, automatic date charges, and appointment actions.
Updated 10/10/20262 min readbookingschedulingpoliciesApply Friends-and-Family and Courtesy Discounts
Manually apply a percentage discount or a 100% courtesy discount to a selected customer's invoice.
Updated 10/10/20262 min readbookinginvoicespercentageSet Evening Service to Start at 6 PM
Use the Evening / After Hours rule with an 18:00 cutoff and a clear customer-facing charge label.
Updated 10/10/20262 min readbookingschedulingautomatic-chargesKeep Waiting Time Off the Booking Form
Hide a $15 waiting fee from public add-ons, add it manually for completed 15-minute blocks, and exclude no-shows.
Updated 10/10/20262 min readbookingschedulingwaiting-timeCharge $40 for Weekend Appointments
Automatically add $40 on Saturday and Sunday, and understand when a holiday charge replaces it.
Updated 10/10/20262 min readbookingschedulingautomatic-chargesCommon Booking Scenarios
Answers and setup steps for manual waiting fees, customer discounts, $40 weekend charges, and evening service from 6 PM.
Updated 10/10/20262 min readbookingschedulingfeesSample Notarized Document & Secretary of State (SOS) Exemplar Tool
How to notarize a sample document and download an electronic signature exemplar (examplar) for Secretary of State (SOS) RON registration using NotaryCentral's three-step wizard.
Updated 10/10/20263 min readsample-notarized-documentexemplarexamplarAppointment Workflow: Departure, No-Show, and Unable to Complete
Record appointment milestones and apply accepted rules to cancellation, no-show, and preparation failures.
Updated 10/9/20263 min readbookingschedulingworkflowSame-Day, Evening, and Weekend Booking Charges
Apply flat or percentage charges automatically using your business timezone.
Updated 10/9/20262 min readbookingschedulingautomatic-chargesBooking Form via NotaryCentral: Features Overview
Learn how NotaryCentral booking forms work, from setup and service configuration to client checkout, add-ons, and online payments.
Updated 10/9/20265 min readbookingschedulingonline-paymentsBooking Policies and Customer Acceptance
Create reusable policies, assign them to services, and retain the terms each customer accepted.
Updated 10/9/20262 min readbookingschedulingpoliciesFederal Holiday Charges and Observance
Choose whether your holiday surcharge includes federally observed dates as well as actual holiday dates.
Updated 10/9/20262 min readbookingschedulingfederal-holidaysPercentage Additional Charges
Configure percentage rates and calculate fees from eligible scheduled service and travel charges.
Updated 10/9/20264 min readbookingschedulingpercentageQuick Setup Guides: RON, Journal, and Business Suite
Walk through step-by-step checklists to configure your Remote Online Notarization, Electronic Journal, and Business Suite preferences.
Updated 10/9/20262 min readonboardingsettingsquick-setupWaiting Time Charges and the Grace Period
Assess waiting time manually from the first completed 15-minute block, or retain the deferred grace-period workflow.
Updated 10/9/20264 min readbookingschedulingwaiting-timeHow to Embed NotaryCentral Signing on a WordPress Site
Set up a WordPress signing page that receives NotaryCentral invitations, loads the signer flow in an iframe, and supports camera and microphone access.
Updated 10/7/20265 min readwordpressroncustomer-experienceMulti-Notary Journal Compliance for Law Firms & Real Estate Settlement Offices
How law firms and real estate settlement offices manage multiple in-house notaries, maintain firm-wide record oversight, and handle employee departures without violating state notary statutes.
Updated 10/4/20268 min readjournalcompliancelaw-firmHow to Set Up Stripe Connect with NotaryCentral
A detailed guide to requesting access, completing Stripe-hosted onboarding, connecting a payout bank account, and managing Stripe Connect in NotaryCentral.
Updated 10/1/20268 min readpaymentsstripestripe connectSet Up Flat Mobile Travel Fees
Choose 10-mile travel fee tiers for mobile bookings, set a distance limit, and see what customers and notaries see when a custom quote is needed.
Updated 9/28/20263 min readsettingsmobile-notarytravel-feesAdd Custom Questions to Your Booking Form
Ask customers about their documents and expected notarial acts during booking, then review their answers on the appointment.
Updated 9/27/20262 min readbookingschedulingclient-intakeConfiguring the Federated Journal PII Custody Boundary
A detailed breakdown of how enterprise workspace administrators configure PII data custodians, fail-closed access controls, strict HTTPS origins, and opaque order lookup templates in NotaryCentral.
Updated 9/19/20267 min readfederated-journalpiisecurityConfiguring Signing Defaults
Learn how to set default appointment durations, notarial fees, automatic mileage calculations, and checklist items for your signings.
Updated 9/17/20262 min readsettingssigning-defaultsfeesHow to Enable KBA by Default for RON Participants
Learn how to require Knowledge-Based Authentication by default for Remote Online Notarization participants and override that choice for an individual signer.
9/17/20264 min readsettingssigning-defaultskbaRON Tag Templates: Create and Use Reusable Document Templates
Step-by-step guide to creating RON tag templates (PDF plus signer tags) and applying them during Remote Online Notarization appointments.
Updated 9/7/20267 min readrontag-templatesdocument-templatesOptimizing Application Logging for AI Agents
How structured, filterable dev logs help AI coding assistants debug complex full-stack flows faster—with measurable gains in time, signal, and first-pass accuracy.
Updated 8/24/20267 min readengineeringdeveloper-experienceloggingHow to Get an Exemplar (Examplar) for SOS RON Registration
Step-by-step instructions on how to notarize a document and download an electronic signature exemplar (examplar) using NotaryCentral for Secretary of State (SOS) remote online notary registration, including New York (NYS).
Updated 8/17/20264 min readexemplarexamplarsos-exemplarNew York Remote Online Notary Submission Requirements
A concise list of what New York notaries prepare to apply for remote online notary authorization, including a sample notarized document and the digital certificate and seal prerequisite.
Updated 8/17/20263 min readronnew-yorkonline-notaryNew York Remote Online Notary Complete Walkthrough
A step-by-step New York RON readiness walkthrough: create and submit your exemplar, apply for remote online notary authority, set up NotaryCentral, practice, and perform a live RON.
Updated 8/17/20262 min readronnew-yorkonboardingWhen Will My RON Access Be Activated?
All RON access requests are processed as quickly as possible. Expect an update within 7 days after you request Remote Online Notarization access on NotaryCentral.
8/17/20265 min readuser-friendlyease-of-usefast-onboardingCan NotaryCentral Do Credential Analysis for Someone Outside the US?
Yes. NotaryCentral can perform credential analysis for someone outside the US, including international signers and foreign passports, using Stripe Identity document checks. KBA is a separate step and often requires US credit history.
8/16/20266 min readuser-friendlyreduced-frictionsupportWashington, DC Remote Online Notary Complete Walkthrough
A step-by-step Washington, DC RON readiness walkthrough for setting up NotaryCentral, creating and submitting your exemplar, getting the District of Columbia jurat certificate, and preparing for a session.
Updated 8/6/20263 min readrondistrict-of-columbiawashington-dcHow to Custom-Brand or Remove NotaryCentral Header in Embedded Signing
Learn how to change the header title on embedded iframe signing pages from NotaryCentral to your custom business name.
Updated 8/3/20261 min readwhite-labelheaderbusiness-nameWhite-Labeling & Custom Branding Guide
A comprehensive guide to white-labeling the embedded signing experience, updating header titles, setting custom business names, uploading logos, and configuring custom domains.
Updated 8/3/20261 min readwhite-labelbrandingembedded-signingRules for Retries: KBA and ID Verification + Biometrics
A comprehensive guide to attempt limits, lockout rules, notary override boundaries, and technical failure handling for KBA and ID Verification in NotaryCentral.
8/2/20263 min readIdentity VerificationKBACredential AnalysisReferral Information: Setting Who Referred You & Earning Credits
Learn how to set or enter who your referrer was during onboarding or in account settings, and how to share your referral link.
Updated 7/31/20261 min readreferralreferreronboardingRemote Online Notarization (RON) Certificate of Completion
Learn what the RON Certificate of Completion is, what information it contains, how to generate and download it, and why it is essential for audit trails and legal compliance.
Updated 7/31/20262 min readroncompliancecompletion-certificateSchedule a 30-minute call with NotaryCentral
How to schedule a call or book a 30-minute meeting with NotaryCentral for onboarding, platform questions, or support.
Updated 7/30/20261 min readschedule-a-callcallsupportAdding Photocopies and Scans of Previously Notarized Document Log Entries
Learn how to attach photocopies, scans, or photographs of previously notarized documents and physical paper log entries in NotaryCentral for unified digital archives.
Updated 7/28/20261 min readphoto-copiesphotocopiesscansPaper Journal Logging, Photocopies, and Offline Entries
A comprehensive guide on recording traditional physical paper-based notarial acts inside NotaryCentral and attaching photocopies, scans, or photographs of previously notarized document log entries.
Updated 7/28/20263 min readjournalpaper-journalphoto-copiesL.A. County RR/CC Journal Surrender Compliance for California Notaries
Learn how NotaryCentral's electronic journal complies with California Government Code §8206 and §8209 for surrendering journal entries to the Los Angeles County Registrar-Recorder/County Clerk upon commission expiration or resignation.
Updated 7/25/20264 min readcalifornialos-angeles-countyrr-ccArizona Remote Online Notary Submission Requirements
A concise Arizona RON and e-notary checklist: complete the online Electronic/Remote Notary Request, provide vendor technology details, sign the emailed request form, and return it to the Secretary of State.
Updated 6/30/20263 min readronarizonaonline-notaryArizona Remote Online Notary Complete Walkthrough
A step-by-step Arizona RON readiness walkthrough: hold an active commission, submit the electronic/remote request, return the signed form, set up NotaryCentral, practice, and perform a live RON.
Updated 6/30/20262 min readronarizonaonboardingNew Jersey Remote Online Notary Submission Requirements
A concise New Jersey RON and electronic notarization notification checklist: use the online Notary Public portal, identify your technology, and update your commission record.
Updated 6/30/20263 min readronnew-jerseyonline-notaryNew Jersey Remote Online Notary Complete Walkthrough
A step-by-step New Jersey RON readiness walkthrough: hold an active commission, update your commission record for remote/electronic notarization, set up NotaryCentral, practice, and perform a live RON.
Updated 6/30/20262 min readronnew-jerseyonboardingOntario Virtual Notarization and Remote Commissioning Submission Requirements
A concise Ontario checklist explaining that remote online notarization is not currently permitted, while remote commissioning may be performed without a government RON filing when legal conditions are met.
Updated 6/30/20263 min readronontarioonline-notaryOntario Virtual Notarization and Remote Commissioning Complete Walkthrough
A practical Ontario walkthrough: confirm that remote notarization is not permitted, distinguish remote commissioning, follow Ontario Regulation 431/20, set up your workspace, and complete compliant remote commissioning only when allowed.
Updated 6/30/20262 min readronontarioonboardingSouth Dakota Remote Online Notary Submission Requirements
A concise South Dakota RON and e-notary checklist: use the notary application or change form, attach the electronic seal image, list vendor names, and mail the package to the Secretary of State.
Updated 6/30/20264 min readronsouth-dakotaonline-notarySouth Dakota Remote Online Notary Complete Walkthrough
A step-by-step South Dakota RON readiness walkthrough: hold or obtain a commission, file the e-notary materials, set up NotaryCentral, practice, and perform a live RON.
Updated 6/30/20262 min readronsouth-dakotaonboardingMichigan Remote Online Notary Submission Requirements
A concise Michigan RON notification checklist: hold an active commission, choose an approved electronic or remote notary platform, mail the Request for Change form, and include vendor enrollment proof.
Updated 6/29/20264 min readronmichiganonline-notaryMichigan Remote Online Notary Complete Walkthrough
A step-by-step Michigan RON readiness walkthrough: hold an active commission, choose an approved vendor, mail the RON request package, set up NotaryCentral, practice, and perform a live RON.
Updated 6/29/20262 min readronmichiganonboardingOregon Remote Online Notary Submission Requirements
A concise checklist of what Oregon notaries prepare before submitting remote online notarization notice materials, including the seal image Oregon refers to as a stamp.
Updated 6/29/20262 min readronoregononline-notaryOregon Remote Online Notary Complete Walkthrough
A step-by-step Oregon RON readiness walkthrough: be an active notary, apply for remote online notary authority, set up your NotaryCentral workspace, complete a practice RON, and perform a live RON.
Updated 6/29/20262 min readronoregononboardingVirginia Remote Online Notary Submission Requirements
A concise list of what Virginia notaries prepare to apply for electronic notary authority, including the signed signature page with electronic seal.
Updated 6/29/20263 min readronvirginiaonline-notaryVirginia Remote Online Notary Complete Walkthrough
A step-by-step Virginia RON readiness walkthrough: be an active notary, apply for electronic notary authority, set up your NotaryCentral workspace, complete a practice RON, and perform a live RON.
Updated 6/29/20262 min readronvirginiaonboardingShould I Use a Clear Background for My Notary Seal?
Learn when to generate a notary seal with a transparent background instead of a white background in NotaryCentral.
Updated 6/28/20262 min readnotary-sealdigital-certificateremote-online-notarizationFlorida Remote Online Notary Submission Requirements
A concise list of artifacts Florida notaries submit to register as remote online notaries, including the RON application, education certificate, E&O insurance proof, RON provider proof, and fee.
Updated 6/28/20262 min readronfloridaonline-notaryFlorida Remote Online Notary Complete Walkthrough
A step-by-step Florida RON readiness walkthrough: be an active notary, apply for remote online notary authority, set up your NotaryCentral workspace, complete a practice RON, and perform a live RON.
Updated 6/28/20262 min readronfloridaonboardingTexas Remote Online Notary Submission Requirements
A concise list of what Texas notaries submit to apply for appointment as an online notary public, plus the information requested in the online form.
Updated 6/27/20262 min readrontexasonline-notaryTexas Remote Online Notary Complete Walkthrough
A step-by-step Texas RON readiness walkthrough: be an active notary, apply for remote online notary authority, set up your NotaryCentral workspace, complete a practice RON, and perform a live RON.
Updated 6/27/20262 min readrontexasonboardingCommission Management
A complete guide to managing notary commissions, registering new certificates, updating bond info, and changing the default commission.
Updated 6/9/20261 min readcommissionsettingsHow do I get a digital certificate, seal, and stamp
Issue a verified digital certificate, seal, and stamp in one workflow.
Updated 6/1/20262 min readdigital-certificatenotary-sealnotary-stampPlatform Fee Report
Learn how the Platform Fee Report helps notaries understand RON platform fees they are currently incurring across a selected date range.
Updated 5/30/20261 min readbillingronplatform-feesVirginia Notary Journal Compliance for Law Firms (Effective July 1, 2026)
Legal/compliance-forward guide for Virginia law firms managing multiple in-house notaries, journal oversight, retention, exports, and statutory recordkeeping requirements in NotaryCentral.
Updated 5/28/20265 min readvirginialaw-firmcomplianceHow to Cancel NotaryCentral (Free Trial vs Subscription)
Clear cancellation steps: free trial users have nothing to cancel; active subscriptions require an email request.
Updated 5/27/20262 min readcancellationfree-trialsubscriptionManaging Team Workspace Subscriptions
Learn how to create your Team Workspace, manage seat capacity, and assign Business Suite or Journal subscriptions to teammates.
Updated 5/27/20261 min readteamworkspacesubscriptionsDo I Have to Charge My Client for RON?
Understand your two RON billing choices in NotaryCentral: charge the client through Stripe Connect or keep client charges off and enable Charge Card for platform fees.
Updated 5/21/20261 min readronpaymentsstripeAppointment Actions and Status Updates
Learn how to record mileage, log notarial acts, view apostille details, confirm appointment times, update statuses, or cancel appointments.
Updated 5/19/20262 min readappointmentsmileagenotarial-actsBilling, Journaling, and Email Management
Learn how to preview client communication, track appointment expenses, manage invoices, and review notary journal records.
Updated 5/19/20262 min readappointmentsemail-previewexpensesBilling, Receipts, and Remote Online Notarization
A comprehensive guide on managing billing summaries, client payments, revenue insights, appointment receipts, and live Remote Online Notarization (RON) rooms.
Updated 5/19/20262 min readbillingpaymentsreceiptCalendar, Filters, Authentication, and Offline Journals
A comprehensive guide on managing appointment schedules, filtering search results, user authentication, mobile pricing plans, and compliance-first offline notary journals.
Updated 5/19/20261 min readcalendarfilterauthenticationCredential Analysis Helpers, Link Lifespans, and Notarized Document Access
A detailed technical review of NotaryCentral's credential gates, verification UI cards, polling managers, early/expired link views, and secure final document retrievals.
Updated 5/19/20261 min readcredential-analysislink-validationaccess-tokenCustomer Management and Client Profiles
A complete guide on NotaryCentral's customer listing, profile management, client appointments, filters, edit views, and new client registrations.
Updated 5/19/20261 min readcustomersclient-profilesappointmentsCustomer Signing Room, Session Termination, and Annotation Save Indicators
A comprehensive developer guide detailing customer-facing signing room layouts, empty states, session termination routes, and reactive document annotation save indicators.
Updated 5/19/20261 min readcustomer-signing-roomannotation-statussigning-endedEditing Appointments, Invoices, Notes, and Expenses
Learn how to update appointment details, add custom fields, write internal notes, record business expenses, or edit and email invoices.
Updated 5/19/20262 min readappointmentseditinvoiceElectronic Journal Management and Drafting
A complete guide on NotaryCentral's electronic notary journal, signature capture, entry creation, drafts, billing, review workflows, and CSV/PDF export tools.
Updated 5/19/20262 min readjournalsignature-captureinvoiceManaging Appointments and Details
Learn how to view, search, and manage your appointments and use the appointment details screen to launch RON sessions.
Updated 5/19/20262 min readappointmentssearchfilteringManaging Mileage, Notes, Documents, and Holds
Learn how to edit individual mileage entries, write and review notes, view notarized files, mark bookings as unconfirmed, or put appointments on hold.
Updated 5/19/20262 min readappointmentsmileagenotesOffline Journals, Registrations, Training Courses, and Credential Analysis
A comprehensive guide on NotaryCentral's offline-ready view modes, user signup verification steps, state training courses, customer booking flows, and LiveKit identity credential analysis.
Updated 5/19/20261 min readoffline-journalsignupcourseParticipants, Storage, Invoice Status, and Mileage Utilities
A technical overview of the utility libraries and screens that manage signing room participants, storage keys, signed document output, invoice updates, and mileage navigation.
Updated 5/19/20262 min readsigning-roomparticipantsstoragePreparing Documents for the Signing Room
Learn how to upload and set the purpose of documents before launching a remote online notarization session.
Updated 5/19/20261 min readappointmentsdocumentsuploadRON Core Libraries, Styling, Viewer Modes, and Email Dispatch
A deep dive into NotaryCentral's Remote Online Notarization (RON) helpers, styling definitions, active signer page filters, and the direct customer email composer.
Updated 5/19/20262 min readremote-online-notarizationronstylingSearch Portal, Billing, and Commission Tracking
A complete developer guide detailing NotaryCentral's search tools, AI handbook chats, billing managers, commission logs, and email history.
Updated 5/19/20262 min readsearchask-aibillingSigning Room Contexts, Loader Service, and Telemetry
A detailed guide to NotaryCentral's React context providers, remote data loading architecture, and telemetry logging for Remote Online Notarization (RON).
Updated 5/19/20261 min readsigning-roomcontexttelemetrySigning Room Libraries and Utilities
A technical overview of the utility libraries that manage annotations, digital credentials, Secretary of State stamp storage, and document finalization in NotaryCentral's live signing rooms.
Updated 5/19/20262 min readsigning-roomlibrariesstorageSigning Room Loaders, Recording Hooks, Uncollectable Fees, and Videos
A comprehensive guide to NotaryCentral's Remote Online Notarization (RON) data types, hooks, uncollectable invoice options, and session recordings.
Updated 5/19/20261 min readsigning-roomWebRTCvideoSigning Room State Reduction, Recordings, and Email Options
An architectural overview of NotaryCentral's signing room state synchronizers, participant schemas, video recording sessions, and email options.
Updated 5/19/20262 min readsigning-roomstate-managementrecordingSigning Room Upload Schedulers, Witness Views, and System Preflight Checks
A comprehensive guide on NotaryCentral's customer annotation uploading services, witness room layout modes, transaction helper modules, and hardware system checks.
Updated 5/19/20261 min readannotation-uploaderwitnesssystem-checkSimplified GST/HST for Canadian Notaries Using NotaryCentral
Learn how NotaryCentral's Simplified GST/HST registration affects Canadian notaries and how to avoid GST/HST collection by providing your Business Number.
Updated 5/15/20262 min readCanadataxesGST/HSTData Storage Volume & Limits
Learn how NotaryCentral handles storage for your videos, documents, and files, and why you don't need to worry about account-wide storage limits.
Updated 5/15/20262 min readstoragevideosfilesHow Documents Are Secured in the NotaryCentral RON Platform
Learn how NotaryCentral stores notarized RON documents in AWS and protects access with short-lived download links for notaries and signers.
Updated 5/15/20263 min readronsecuritydocumentsNotaryCentral Identity Verification Processes
Learn how NotaryCentral uses Stripe Identity for credential analysis, biometric selfie checks, and KBA. Yes, NotaryCentral can do credential analysis for someone outside the US, including foreign passports and international signers.
5/15/20265 min readRemote Online NotarizationIdentity VerificationCredential AnalysisEmbed the NotaryCentral Customer Experience
Learn how to embed signer/customer flows on your own website and configure the setting in NotaryCentral.
Updated 5/8/20267 min readroncustomer-experienceembedPDF Editor in the Signing Room: Arrange Fields vs Fill Fields
Learn the difference between Arrange Fields and Fill Fields in NotaryCentral’s signing-room PDF Editor, and when to use each mode.
Updated 3/20/20261 min readpdf-editorsigning-roomnotariesRegistering an Appointment
Learn how to register a new appointment in NotaryCentral using the Service, When, Where, Payment, and Follow-up sections.
Updated 3/3/20262 min readuser-friendlyease-of-usefast-onboardingGetting Started
A quick overview of the information you’ll be asked for during account setup so you can access the app faster.
Updated 3/1/20262 min readuser-friendlyease-of-usefast-onboardingUser-Friendly Onboarding
Start here for a simple onboarding path: set up your account, connect key tools, and know exactly where to get help.
Updated 3/1/20261 min readuser-friendlyease-of-usefast-onboardingHow to Enable ID Number Capture in Your E-Journal
Show the ID number field in Personalize Journal so ID numbers can be recorded in each journal entry.
Updated 2/17/20261 min reade-journalid-verificationsettingsHow to Enable Signature Capture in Your E-Journal
Enable the Signature field from Personalize Journal to capture signatures inside journal entries.
Updated 2/17/20261 min reade-journalsignaturessettingsHow to Capture Thumbprints in Your E-Journal
Follow this step-by-step guide to charge your scanner, connect in Journal, and add a thumbprint.
Updated 2/17/20262 min reade-journalthumbprintthumbprint scannerSystem requirements for notaries using Remote Online Notarization
Confirm your internet, camera, microphone, and Chrome setup before hosting a NotaryCentral RON session.
Updated 1/17/20261 min readronsystem-requirementsonboardingSystem requirements for signers using NotaryCentral
Any device with a camera, microphone, and stable internet can join a NotaryCentral online notarization.
Updated 1/17/20261 min readronsignerssystem-requirementsWitnesses in NotaryCentral
Clarify witness roles, credible witness rules, and how to configure witness participants in NotaryCentral for in-person and remote online notarizations.
Updated 1/12/20263 min readwitnessesroncomplianceEnforcing Video During ID Verification
Why a live video checkpoint during ID verification strengthens signer awareness, identity assurance, and overall session integrity.
Updated 1/4/20262 min readid-verificationcomplianceronAutomated Invoices in NotaryCentral
Generate professional, branded invoices automatically with mileage calculations and custom line items.
Updated 11/29/20251 min readinvoicingbillingautomationPackages for Faster Journal Entries
Create reusable packages of documents and notarial acts to speed up journal entries and reduce omissions.
Updated 11/29/20252 min readjournalefficiencytemplatesSync Orders from Other Platforms
Learn how to connect your NotaryCentral account with SigningOrder.com to sync orders and payments.
Updated 11/27/20252 min readchromeextensionautomationsEssential Reports Every Independent Notary Needs for Tax Filing
Gather these four reports—Profit & Loss, expense details, mileage logs, and 1099 reconciliations—to file Schedule C accurately and avoid IRS mismatches.
Updated 11/26/20252 min readtaxescomplianceaccountingConnect Google to NotaryCentral
Sync your Google Calendar and send emails directly from NotaryCentral.
Updated 11/4/20251 min readgooglecalendaremailHow NotaryCentral Support Works
Find the fastest way to get help, schedule a call, or explore training resources.
Updated 11/4/20251 min readuser-friendlyease-of-usefast-onboardingBusiness Health Insights in NotaryCentral
Track appointments, mileage, revenue, and expenses in NotaryCentral's Business Health dashboard so you always know how your notary business is performing.
Updated 10/22/20251 min readbusiness-healthreportingaccountingVirginia Notary Handbook 2025: Essential Updates and Deadlines
Break down the 2025 Virginia Notary Handbook into the key rule changes, statutory deadlines, and fees you must track to stay compliant.
5/20/20254 min readvirginia notary handbookvirginia notary handbook 2025virginia notary updatesUse the NotaryCentral Chrome Extension
Approve updates from SigningOrder, Snapdocs, and other portals before syncing them into NotaryCentral.
Updated 4/17/20252 min readchromeextensionautomationsAuto-Send RON Confirmation Emails
Automatically email every signer a RON appointment confirmation using your saved template.
Updated 4/1/20251 min readronemailappointmentsHow do I connect Square for online payment?
Authorize your Square account from the NotaryCentral menu so clients can pay you online without extra tools.
Updated 4/1/20251 min readpaymentssquarebillingIntegrating with Payment Providers via NotaryCentral
Compare Stripe Connect and Square integrations, including how each supports remote online notarization and invoice-based payments.
Updated 4/1/20252 min readpaymentsstripesquareAudio & Video Recording for Remote Online Notarization Sessions
Understand how RON session recordings are captured, stored locally and in cloud backups, and why verification matters after every appointment.
Updated 4/1/20251 min readroncompliancerecordkeepingWhy NotaryCentral is the Best U.S. Notary App
See how NotaryCentral unifies scheduling, journaling, compliance, and payments to streamline every signing.
Updated 1/15/20254 min readuser-friendlyease-of-usefast-onboardingNotaryCentral vs NotaryGadget vs NotaryAssist vs CloseWise: A Fair Notary Software Comparison
Compare NotaryCentral, NotaryGadget, NotaryAssist, and CloseWise feature by feature to find the best fit for your notary business.
10/1/20244 min readcomparisonnotary softwareworkflow toolsImport orders
Forward emails from Snapdocs, SigningOrder, or any platform to hi@automation.notarycentral.org and let NotaryCentral's AI create appointments so nothing slips through the cracks.
Updated 11/20/20231 min readautomationordersemailCan I Add My Past Paper Journal Entries to NotaryCentral for Safekeeping?
Yes, you can add past paper journal entries to NotaryCentral for safekeeping by creating paper entry records and attaching scans or photocopies of your physical pages.
2 min readTax report generation with NotaryCentral
Learn how NotaryCentral streamlines generating tax-ready reports so your filings stay organized.
1 min readtaxesreportingaccounting