Articles & Guides
Browse our curated library of compliance guides, product walkthroughs, and expert insights for notaries.
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Configuring Appointment Reminders
Learn how to configure personal and signer appointment reminders with clear timing and delivery channels in NotaryCentral.
Updated 3/3/20262 min readuser-friendlyease-of-usefast-onboardingRegistering an Appointment
Learn how to register a new appointment in NotaryCentral using the Service, When, Where, Payment, and Follow-up sections.
Updated 3/3/20261 min readuser-friendlyease-of-usefast-onboardingGetting Started
A quick overview of the information you’ll be asked for during account setup so you can access the app faster.
Updated 3/1/20261 min readuser-friendlyease-of-usefast-onboardingUser-Friendly Onboarding
Start here for a simple onboarding path: set up your account, connect key tools, and know exactly where to get help.
Updated 3/1/20261 min readuser-friendlyease-of-usefast-onboardingHow to Enable ID Number Capture in Your E-Journal
Show the ID number field in Personalize Journal so ID numbers can be recorded in each journal entry.
Updated 2/17/20261 min reade-journalid-verificationsettingsHow to Enable Signature Capture in Your E-Journal
Enable the Signature field from Personalize Journal to capture signatures inside journal entries.
Updated 2/17/20261 min reade-journalsignaturessettingsHow to Capture Thumbprints in Your E-Journal
Follow this step-by-step guide to charge your scanner, connect in Journal, and add a thumbprint.
Updated 2/17/20261 min reade-journalthumbprintthumbprint scannerBooking Form via NotaryCentral: Features Overview
Learn how NotaryCentral booking forms work, from setup and service configuration to client checkout, add-ons, and online payments.
Updated 2/14/20263 min readbookingschedulingonline-paymentsSystem requirements for notaries using Remote Online Notarization
Confirm your internet, camera, microphone, and Chrome setup before hosting a NotaryCentral RON session.
Updated 1/17/20261 min readronsystem-requirementsonboardingSystem requirements for signers using NotaryCentral
Any device with a camera, microphone, and stable internet can join a NotaryCentral online notarization.
Updated 1/17/20261 min readronsignerssystem-requirementsWitnesses in NotaryCentral
Clarify witness roles, credible witness rules, and how to configure witness participants in NotaryCentral for in-person and remote online notarizations.
Updated 1/12/20263 min readEverything a Notary Needs to Go Digital: Certificates, Seals, and Stamps—All in One Place
Issue a verified digital certificate, seal, and stamp in one workflow.
Updated 1/5/20261 min readdigital-certificatenotary-sealnotary-stampEnforcing Video During ID Verification
Why a live video checkpoint during ID verification strengthens signer awareness, identity assurance, and overall session integrity.
Updated 1/4/20262 min readAutomated Invoices in NotaryCentral
Generate professional, branded invoices automatically with mileage calculations and custom line items.
Updated 11/29/20251 min readinvoicingbillingautomationPackages for Faster Journal Entries
Create reusable packages of documents and notarial acts to speed up journal entries and reduce omissions.
Updated 11/29/20252 min readjournalefficiencytemplatesSync Orders from Other Platforms
Learn how to connect your NotaryCentral account with SigningOrder.com to sync orders and payments.
Updated 11/27/20252 min readchromeextensionautomationsEssential Reports Every Independent Notary Needs for Tax Filing
Gather these four reports—Profit & Loss, expense details, mileage logs, and 1099 reconciliations—to file Schedule C accurately and avoid IRS mismatches.
Updated 11/26/20252 min readtaxescomplianceaccountingConnect Google to NotaryCentral
Sync your Google Calendar and send emails directly from NotaryCentral.
Updated 11/4/20251 min readgooglecalendaremailHow NotaryCentral Support Works
Find the fastest way to get help, schedule a call, or explore training resources.
Updated 11/4/20251 min readuser-friendlyease-of-usefast-onboardingBusiness Health Insights in NotaryCentral
Track appointments, mileage, revenue, and expenses in NotaryCentral's Business Health dashboard so you always know how your notary business is performing.
Updated 10/22/20251 min readbusiness-healthreportingaccountingVirginia Notary Handbook 2025: Essential Updates and Deadlines
Break down the 2025 Virginia Notary Handbook into the key rule changes, statutory deadlines, and fees you must track to stay compliant.
5/20/20254 min readvirginia notary handbookvirginia notary handbook 2025virginia notary updatesUse the NotaryCentral Chrome Extension
Approve updates from SigningOrder, Snapdocs, and other portals before syncing them into NotaryCentral.
Updated 4/17/20252 min readchromeextensionautomationsAuto-Send RON Confirmation Emails
Automatically email every signer a RON appointment confirmation using your saved template.
Updated 4/1/20251 min readronemailappointmentsHow do I connect Square for online payment?
Authorize your Square account from the NotaryCentral menu so clients can pay you online without extra tools.
Updated 4/1/20251 min readpaymentssquarebillingIntegrating with Payment Providers via NotaryCentral
Compare Stripe Connect and Square integrations, including how each supports remote online notarization and invoice-based payments.
Updated 4/1/20251 min readpaymentsstripesquareAudio & Video Recording for Remote Online Notarization Sessions
Understand how RON session recordings are captured, stored locally and in cloud backups, and why verification matters after every appointment.
Updated 4/1/20251 min readroncompliancerecordkeepingWhy NotaryCentral is the Best U.S. Notary App
See how NotaryCentral unifies scheduling, journaling, compliance, and payments to streamline every signing.
Updated 1/15/20253 min readuser-friendlyease-of-usefast-onboardingNotaryCentral vs NotaryGadget vs NotaryAssist vs CloseWise: A Fair Notary Software Comparison
Compare NotaryCentral, NotaryGadget, NotaryAssist, and CloseWise feature by feature to find the best fit for your notary business.
10/1/20244 min readcomparisonnotary softwareworkflow toolsImport orders
Forward emails from Snapdocs, SigningOrder, or any platform to hi@automation.notarycentral.org and let NotaryCentral's AI create appointments so nothing slips through the cracks.
Updated 11/20/20231 min readautomationordersemailTax report generation with NotaryCentral
Learn how NotaryCentral streamlines generating tax-ready reports so your filings stay organized.
1 min readtaxesreportingaccounting